Frequently Asked Question

How To Upload and Maintain SOPs
Last Updated 6 years ago

Loading SOPs is really as simple as creating a PDF (or loading the word document). We suggest loading both the Master SOP in Word into the system alongside the PDF, but hide the Word doc. That way if the SOP needs to be edited, the original Word doc is there for you to edit from.

WHEN SAVING AN SOP FOR THE FIRST TIME
  1. Save the SOP from Word as a PDF
  2. Upload the Word Document (Master SOP) and PDF to the appropriate area
  3. Upload the SOP PDF
  4. Hide the Word Doc from students
WHEN CHANGING AN SOP
  1. Download the Word document for the SOP you want to update, and make your changes
  2. Once you are done editing, save the Word doc as PDF
  3. Delete the old Word Document and PDF in the system
  4. Upload the Word Document (Master SOP) and PDF to the appropriate area
  5. Hide the Word Doc from students
NOTIFYING FIREFIGHTERS OF SOP CHANGES
Our trackers system is really designed to alert Students to review a document or resource on a timed basis. When an SOP changes, it should be reviewed by all, so by resetting the tracker for whatever your regular refresh cycle would be (usually quarterly or yearly in most departments), everyone would get the notification, and would be reminded again on the next cycle.

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